Effective Date: 6/26/2025

Who We Are

RoboSouth LA operates a workflow automation platform accessible at https://www.robosouthla.com, offering automation services and integrations built on n8n technology, including support for third-party platforms such as Google Workspace, QuickBooks Online, and Facebook/Meta.

Information We Collect

We collect and process the following data:

  • Personal identification information (name, email, organization)
  • OAuth tokens and authorization credentials for third-party API access (e.g., Google Workspace, QuickBooks Online)
  • IP addresses, browser user agent data, and referral data
  • User-submitted content such as support requests or comments

When integrating with external APIs, we may temporarily store authorization tokens to facilitate your workflows through our platform (n8n).

How We Use Google User Data

Purpose and Scope of Google Data Access

Our application accesses Google user data solely to enable automated workflow functionality that you configure within our n8n-based automation platform. We do not use Google user data for any purpose other than providing the specific automation services you request.

Specific Google Data Usage

When you connect Google services to our platform, we access and use your Google data in the following ways:

Google Workspace Integration:

  • Google Drive: Access files and folders to enable document management, file sharing, and content automation workflows
  • Google Calendar: Access calendar events and scheduling information to create, update, or trigger workflows based on calendar events
  • Google Contacts: Access contact information to enable customer relationship management and communication automation

Data Processing Activities:

  • Reading data from Google services to trigger automated workflows
  • Writing data to Google services as part of your configured automation sequences
  • Synchronizing data between Google services and other connected platforms
  • Generating reports and analytics based on your Google Workspace data
  • Creating automated responses and notifications using your Google account

User Control and Authorization

  • You explicitly authorize each Google service integration through OAuth 2.0 consent screens
  • You can revoke access to any Google service at any time through your Google Account settings or our platform
  • Our access is limited only to the specific scopes you approve during the authorization process
  • You maintain full control over which Google data our platform can access

Data Retention for Google Services

  • Google OAuth tokens are stored securely and refreshed automatically as needed
  • Google user data is processed in real-time for workflow execution and is not permanently stored unless specifically configured in your workflow
  • When you disconnect a Google service, all associated tokens are immediately revoked and deleted
  • Temporary data processing occurs only during active workflow execution

QuickBooks Online Data

When you connect QuickBooks Online, we may access and process:

  • Company information and basic business details
  • Customer and vendor contact information
  • Invoice, estimate, and payment data
  • Items, services, and pricing information
  • Financial reports and accounting data
  • Chart of accounts and transaction records

This financial data is processed solely to enable your authorized business automation workflows and is subject to enhanced security protections.

Facebook/Meta Data

When you connect Facebook services through our automation platform, we may access:

  • Page information, posts, and content
  • Page insights and analytics data
  • User profile information (as authorized)
  • Business account information and settings
  • Advertising account data (if connected)

This Facebook/Meta data is processed solely to enable your authorized business automation workflows and is subject to the same security protections as other third-party integrations.

SMS/Text Messaging

When you provide your mobile number through our forms or services, you consent to receive automated text messages from Robo South LA AI Solutions related to workflow updates and account notifications. Message frequency may vary. Message and data rates may apply. To opt out, reply “STOP” to any message. We do not share mobile contact information with third parties or affiliates for marketing or promotional purposes. Information may be shared with subcontractors in support services, such as customer service. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

Media Uploads

If you upload media to our site, you should avoid including embedded location data (EXIF GPS), as visitors to the site may extract this information.

Cookies

We use cookies for:

  • Session management and authentication
  • Remembering user preferences
  • Site analytics

You can opt out by disabling cookies in your browser settings, though this may impact functionality.

Third-Party Services

Our platform may interact with third-party services as part of workflow automation. Data accessed through these services is governed by their respective privacy policies:

We do not share your data with these providers beyond what is required to execute workflows you configure.

Google API Services User Data Policy Compliance

Our application’s use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

We affirm that our use of Google user data complies with all requirements outlined in:

Specifically, our application:

  • Google user data is used only to provide or improve user-facing features of our automation platform
  • We do not transfer Google user data to others unless necessary to provide features, comply with applicable law, or as part of a merger/acquisition with prior user consent
  • We do not use Google user data for serving advertisements
  • We do not allow humans to read Google user data unless we have your affirmative agreement, it’s necessary for security purposes, or to comply with applicable law
  • We request only the minimum necessary scopes for our application functionality

QuickBooks Data Protection

Financial and accounting data from QuickBooks receives enhanced protection:

  • All QuickBooks tokens and financial data are encrypted at rest and in transit
  • Access to financial data is limited to authorized automation workflows only
  • We comply with financial data protection regulations and Intuit’s developer requirements
  • Financial information is never used for advertising or marketing purposes
  • You maintain full control and can revoke QuickBooks access at any time

Embedded Content

Pages on this site may include embedded content (e.g., videos, widgets). Embedded content behaves as if the visitor has visited the third-party site and may collect usage data or use cookies.

Data Sharing

We do not sell or rent your personal information. Data may be shared:

  • With service providers who assist in platform operations under strict confidentiality agreements
  • When legally required (e.g., subpoenas or regulatory compliance)
  • For account recovery or security investigation purposes
  • Never for advertising or marketing purposes by third parties

Data Retention

  • OAuth tokens and workflow data are retained only as long as necessary to fulfill active automations
  • QuickBooks financial data tokens are deleted immediately upon disconnection
  • Google service tokens are removed when integrations are disabled
  • Account data is retained until a deletion request is received or your account is closed
  • Comments and associated metadata are retained indefinitely for moderation purposes
  • To make such requests, please contact: info@robosouthla.com

Your Rights

You may request:

  • A copy of the data we hold about you
  • Correction or deletion of your personal data
  • Revocation of app authorizations (Google, QuickBooks, or other connected services)
  • Information about how your financial data is processed (for QuickBooks integrations)
  • Export of your workflow configurations and data

Data Security

We implement comprehensive security measures:

  • Encryption of all sensitive data at rest and in transit
  • Strict access controls limiting data access to authorized systems only
  • Enhanced security protocols for financial data (QuickBooks)
  • Regular security audits and vulnerability assessments
  • OAuth 2.0 industry-standard authentication protocols
  • Secure token storage with automatic expiration handling

International Data Transfers

Our servers may be located in the United States or other jurisdictions. By using our services, you consent to the transfer of your data to those locations. We ensure appropriate safeguards are in place for international transfers of personal data.

Compliance

We maintain compliance with:

  • Google API Services User Data Policy
  • QuickBooks Developer Program requirements
  • Applicable data protection regulations (GDPR, CCPA, etc.)
  • Financial data protection standards
  • Industry security best practices
  • Facebook Platform Policy and Terms

Children’s Privacy

Our services are not intended for users under 18 years of age. We do not knowingly collect personal information from children under 18.

Changes to This Policy

We reserve the right to update this Privacy Policy. Updates will be posted on this page with the effective date. Material changes affecting Google or QuickBooks data handling will be communicated via email. Continued use of our services constitutes acceptance of the updated policy.

Contact Us

For questions or concerns regarding this policy, contact us at:

RoboSouth LA
📍 4079 Poydras Hwy
✉️ kylemvidrine@gmail.com
🌐 https://www.robosouthla.com